Digitalize Contract Management
The Digitalize Contract Manager is an advanced software solution designed to streamline and optimize the entire lifecycle of contract management. Our Digitalize Contract Manager solution provides some tools and features to efficiently create, review, approve, collaborate, execute, store, and analyze contracts. By automating contract generation in an intuitive way & managing stakeholder contributions within a task management process and ensuring compliance, the Digitalize Contract Manager helps organizations maintain strong business relationships, mitigate risks, and achieve greater operational efficiency. Here are some key aspects for maintaining robust business relationships and ensuring regulatory compliance:
Key Feature
Contract Creation
Template Selection:
- Log in to the Digitalize Contract Manager platform.
- Navigate to the “Templates” section.
- Choose a suitable template from the library that fits your contract type (e.g., NDA, Service Agreement).
Intuitive Way:
- Configure re-usable contract templates
- Generate contract by answering questions in an intuitive and guided way.
Internal Review and Approval
Draft Review:
- Save the draft contract and notify internal stakeholders.
- Stakeholders review the draft, suggesting edits or changes directly in the platform.
Approval by Assigning Task:
- Submit the contract for approval through a task management workflow.
- The system routes the contract to the appropriate approvers. It can also support assigning multiple tasks to multiple reviewers if any.
- Approvers receive notifications to review and approve the contract.
External Collaboration
Share with External Parties:
- Once internally approved, share the contract with external parties for their review.
- External parties can access the contract through a secure link.
Negotiate and Edit:
- Collaborate with external parties to negotiate terms.
- Track changes and comments to ensure all edits are documented.
Final Approval and Execution
Final Review:
- Conduct a final review to ensure all changes have been incorporated.
Obtain Signatures:
- Use the integrated e-signature feature to collect signatures from all parties.
- All parties receive notification to sign the contract electronically.
Storage and Retrieval
Secure Storage:
- Once executed, the contract is automatically stored in the centralized repository.
- Ensure all contracts are securely stored and easily accessible.
Advanced Search:
- Use advanced search capabilities to quickly locate and retrieve contracts based on various criteria (e.g., contract type, parties involved, dates) on contract metadata as well as search can be made on contract content as well.
Monitoring and Compliance
Set Reminders:
- Set up notifications and alerts for important contract milestones such as renewals, expirations, and review dates.
- Receive timely reminders to take necessary actions.
Compliance Checks:
- Regularly review audit trails to ensure all actions taken on contracts are documented.
- Perform compliance checks to ensure all contracts adhere to internal and external regulations.
Reporting and Analysis
Generate Reports:
- Use the reporting tools to generate customizable reports on contract status, performance, and compliance.
- Analyze data to gain insights into your contract management process.
Why Choose Digitalize Contract Management?
- Increased Efficiency: Automates contract processes, reducing manual tasks and saving time.
- Enhanced Compliance: Ensures adherence to regulations and policies with built-in compliance features.
- Improved Collaboration: Enables real-time collaboration with internal and external stakeholders.
- Risk Mitigation: Proactively identifies and addresses risks with robust audit trails and compliance checks.
- Centralized Storage: Securely stores all contracts in a centralized repository with advanced search capabilities.
- Timely Notifications: Sends alerts for key dates and milestones to prevent missed deadlines.
- Actionable Insights: Provides customizable reports and analytics for better contract performance insights.
- User-Friendly Interface: Easy to use, ensuring quick adoption and minimal learning curve.
- Scalability: Scales to meet growing business needs.
- Security: Protects sensitive data with advanced security measures.
The Digitalize Contract Manager streamlines contract management by automating workflows, ensuring compliance, and enhancing collaboration. Its user-friendly interface, centralized storage, and robust security features make it an essential tool for modern businesses. Optimize your contract lifecycle and drive better business outcomes with the Digitalize Contract Manager.
